Contract Executive

 

Contract Executives with experience in contract administration, contract management, interpreting contracts and have experience of running multiple contracts simultaneously

Department: Commercial
Reporting to: Commercial Manager

JOB REQUIREMENTS:

  • Bachelor Degree in Commerce / Engineering / Building / Quantity Survey or equivalent
  • 8-Years of related working experience in contract administration, management and have experience of running multiple contracts at any one time, interpreting contracts, dealing with claims and other contractual issues and preferred to have in the Arabian Gulf Region with registered Engineering Consultants
  • At least three (3) years working in the Arabian Gulf Region and/or with internationally renowned company
  • Fully conversant with the local general condition of contract and standard method of measurement and QCS and possess working knowledge in Variation orders and Cost analysis/claims & FIDIC

KEY TASK & RESPONSIBILITIES:

  • Plan and manages all pre- and post- contract activities for alt FM services
  • Interacts with the Client, Service Providers, and Sub service providers throughout the Contract duration. Proven experience dealing with contractor and consultants claims and disputes o Drafts tenders and contracts for FM service providers, prepare pre-qualification packages. Ensures that the tenders and contracts are thoroughly reviewed for contractual, legal, safety, risk management, financial, tax, and accounting issues and provisions prior to submitting to Client for approval
  • Ability to review and assess monthly invoices prepared by Service Providers/Subservice Providers and assist in processing of payment requests
  • Provides support service when required in "interpretation of contract" during the contract and ensures its close-out is in accordance with established procedures
  • Identifies contractual problems and possible claims by Service Providers and takes appropriate action to ensure a satisfactory resolution and informing the Client of the same
  • Generates and maintains documentation for analyzing, negotiating, and drafting change/variation orders with Service Providers
  • Monitors expenditures versus contract cost limitations. Prepares letters to the Client notifying them of contract cost limitations and requirements for additional funds. Prepares letters to the Client requesting approvals and interpretations required to comply with the provisions of the contract
  • Performs other responsibilities associated with this position as may be appropriate o Requires a comprehensive knowledge of industry business practices and the negotiation of prime contracts

ACCOUNTABILITIES:

  • Management of vendors and suppliers
  • Update of contractual information on In-house TAM database
  • Successful completion of scheduled activities
  • Resourceful and prompt and courteous response to customer requests
  • Monthly measurement of achievement of Key Performance Indicators
  • Maintenance and update the management budget, equipment and materials
  • Perform emergency support duty, if required
  • To assist in the Planning, coordinating and controlling all operational activities in accordance with pre-arranged operating plan and programs
  • Assist in the Operational execution according to the Contract Documents

Salary circa - QAR6,000 all-in single package, accommodation and transport provided if required.